Documents Required When Registering Account in Ajira Portal
Creating an Ajira Portal account is the first step in your journey toward securing government jobs in Tanzania.
If you are a recent university graduate or any job seeker preparing to apply for public service opportunities understanding the Documents Required When Registering Account in Ajira Portal is essential. Having these documents ready simplifies your registration process and ensures that your account will function smoothly when vacancies are announced.
The Ajira Portal operates as a digital bridge between job seekers and employers. It allows applicants to create profiles, upload important records, and apply for government positions with ease. To register successfully and complete your profile, certain documents must be prepared early. These documents help verify your identity, academic background, professional skills, and work history. Below is a detailed guide on the documents you need before creating your account and how each one supports your registration and future applications.
1. Valid Email Address
A working email address is one of the first and most important requirements. It is used for:
- Account registration
- Receiving the activation link
- Getting communication about job alerts
- Accessing updates on your applications
The email must be secure and regularly checked because all communication throughout your job search will depend on it.
2. National Identification Number (NIN)
During registration and profile completion, applicants must enter accurate personal information linked to their National Identification Number. The system uses this number to pull official identity details. Having your NIN ready ensures:
- Accurate personal details
- Smooth profile verification
- Fewer errors during application submission
Prepare your NIDA card or written NIN before starting the registration.
3. Scanned Academic Certificates (PDF Format)
Academic certificates form the core of your Ajira Portal profile. Each certificate must be scanned clearly and saved separately in PDF format, as required by the system. This includes:
- Certificate of Secondary Education (CSE / O-Level)
- Advanced Certificate of Secondary Education (ACSE / A-Level)
- Diploma, Full Technician Certificate, or Advanced Diploma
- Degree, Postgraduate Diploma, Master’s, or PhD
Applicants must also be able to enter the correct index numbers and years of completion. High-quality scans help prevent system errors and ensure your qualifications are accepted.
4. Verification Documents for Studies Completed Outside Tanzania
If you studied outside the country, you must have verification letters from the appropriate authorities. These include:
- NECTA for secondary education
- NACTE for diploma and certificate programs
- TCU for university degrees
These documents confirm the validity of your qualifications and allow you to upload them confidently during registration.
5. Professional Certificates (If Applicable)
Some applicants may hold additional professional certifications depending on their fields. These documents strengthen your profile and can be essential when applying for specialized positions. Examples include:
- CPA
- CISA
- ERB
- Driving license (for driver positions)
- Medical licenses
- ICT certifications
Each certificate must be scanned in PDF format and uploaded under professional qualifications.
6. Identification Documents
Identification documents are important for confirming your personal information. These may include:
- Birth certificate
- National ID
- Any supplemental ID supporting your registration
These documents also help when uploading attachments during profile completion.
7. Application Letter (Signed)
Although not needed during the initial account creation, the application letter becomes necessary immediately after you begin applying for jobs. Every letter must be:
- Written professionally
- Signed by the applicant
- Addressed correctly to the Public Service Recruitment Secretariat
Having a signed application letter template prepared in advance saves time when vacancies open.
8. Curriculum Vitae (CV) – Signed
A well-prepared CV is required when completing your profile and applying for positions. The CV should:
- Contain accurate information
- Be signed
- Match the details in your Ajira Portal profile
This document supports your work experience, trainings, and professional background.
Understanding the Documents Required When Registering an Account on the Ajira Portal helps applicants avoid mistakes and ensure a smooth registration experience. Preparing all necessary documents in advance including identification, professional certificates, academic records, and additional attachments allows you to complete your resume quickly and be prepared for future government job opportunities.
With accurate documents, high-quality scans, and accurate information, your Ajira Portal account becomes a solid foundation for your career journey in the public service sector.
Editor’s Picks:
- Best Places to Find Government Jobs in Tanzania
- How to Apply for Government Jobs Through Utumishi Ajira Portal