Important General Conditions for Job Applications Through Ajira Portal
The Ajira Portal has made major changes in helping applicants for government jobs by providing a single, structured, and official platform for recruitment. Instead of submitting physical documents or applying through multiple channels, applicants are now required to follow clearly defined rules set by recruiting institutions. These general conditions are not optional. They determine whether an application is accepted, reviewed, or rejected before shortlisting begins.
Understanding and following the important general conditions for job applications through Ajira Portal is essential. Many qualified applicants are eliminated early, not because they lack credentials, but because they fail to meet or properly present these conditions during submission. Below is a clear and structured explanation of the official general conditions, based strictly on the recruitment requirements.
Citizenship and Age Requirements
All applicants must be citizens of Tanzania. In addition, applicants must not be above the age of 45 years at the time of application. The only exception applies to individuals who are already serving in the Public Service.
This requirement is used as an initial screening condition. Applications that do not meet the citizenship or age criteria are not considered further, regardless of qualifications or experience.
Applicants With Special Needs
Applicants with disabilities or special needs are advised to clearly indicate their condition during the application process. This information allows recruiters to take appropriate attention during assessment and subsequent stages of recruitment.
Failure to indicate this information may result in missed consideration under relevant provisions.
Curriculum Vitae (CV) Requirements
Every applicant must attach an up-to-date Curriculum Vitae. The CV must include reliable contact details, including:
- Postal address and post code
- Email address
- Active telephone numbers
Incomplete or outdated contact information can prevent recruiters from reaching shortlisted candidates, even if the application meets all other requirements.
Mandatory Certified Certificates to Attach
Applicants must upload certified copies of the following documents:
- PhD, Master’s Degree, Bachelor’s Degree, Advanced Diploma, Diploma, or relevant Certificates
- Transcripts for all academic qualifications
- Form IV and Form VI National Examination Certificates
- Professional registration and training certificates from relevant regulatory bodies (where applicable)
- Birth Certificate
Each document must be properly certified. Uncertified copies are treated as invalid.
Certificates That Are Not Accepted
The following documents are strictly not accepted and should not be attached:
- Form IV and Form VI result slips
- Testimonials
- Partial transcripts
Uploading these documents instead of the required certificates may lead to automatic rejection of the application.
Passport Size Photograph Requirement
Applicants must upload a recent passport-size photograph directly into the Recruitment Portal. This is a mandatory requirement and forms part of the applicant’s official profile.
Restrictions for Retired Public Servants
Any applicant who has retired from the Public Service, regardless of the reason for retirement, is not eligible to apply. Such applications are not considered during the recruitment process.
Referees Requirement
Applicants must provide details of three reputable referees. Each referee must have reliable and verifiable contact information. These referees may be contacted during background checks.
Verification of Foreign Certificates
Applicants who obtained Ordinary or Advanced Level education from foreign examination bodies must have their certificates verified by the National Examination Council of Tanzania (NECTA).
Similarly, certificates from foreign universities or training institutions must be verified by:
- Tanzania Commission for Universities (TCU), or
- National Council for Technical Education (NACTE), depending on the qualification
GPA Requirement for Foreign University Certificates
Certificates obtained from foreign universities must show a Grade Point Average (GPA) calculated out of five (5) points by the Tanzania Commission for Universities (TCU). Certificates without this GPA conversion are not considered valid.
Application Letter Requirements
A signed application letter is required. The letter must:
Be written in either Swahili or English
Be properly signed
Be addressed to:
The Deputy Vice Chancellor (Planning, Finance and Administration)
The Open University of Tanzania
P.O. Box 23409
Dar es Salaam
Failure to meet these specifications may invalidate the application.
Final Reminder to Applicants
The general conditions for job applications through Ajira Portal exist to ensure fairness, transparency, and efficiency in public service recruitment. Applicants are strongly advised to review each condition carefully before submitting their applications.
Meeting these requirements clearly and accurately is the first step toward being considered for shortlisting.
Failure to comply with any of the stated conditions may result in disqualification, regardless of qualifications or experience.
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